How to Set Up Staff Training Campaigns

Overview

Training your staff is one of the simplest ways to reduce everyday cyber risks. StrongKeep helps you roll this out in minutes — from onboarding new hires to ongoing awareness training.

Pre-requisites

Before you begin, make sure your staff list is already added. Training campaigns are sent directly to your team.

Step 1: Go to Training Campaigns

From your dashboard, go to Training → Staff Training.

You’ll see:

• A default campaign for all staff- Onboarding

• Recommended templates to get started quickly

Step 2: Choose a Campaign

Option A (Recommended): Use the default Onboarding campaign

This is ready out of the box — no setup needed.
Just click Continue Setup.

Option B: Start a new campaign

Pick from templates like:

• Progressive Cyber Awareness

• Keeping Devices Safe

• Watching for Online Threats

• Data & Privacy

These help you target specific risks your team faces.

Step 3: Review Campaign Summary

Before launching, you’ll see a summary of the campaign.

For the Onboarding campaign:

• Staff participants: Automatically set to All staff

• End date: No end date (continuous learning for new hires)

• Purpose: Pre-filled to guide new staff on cyber basics

For other campaigns, you can usually adjust:

• Staff group or participants

• Campaign end date

Step 4: Preview the Training Email

StrongKeep sends each staff member a training email with their own unique link.

In this step, you can:

• Review the email content

• Click Send Test Email to yourself

• Open the training link to preview the quiz experience

Each staff member will receive:

• A personalised training link

• A randomised set of questions based on the selected topic

This keeps training fair and prevents answer sharing.

Step 5: Launch the Campaign

Once everything looks good:

1. Click Start Training Campaign

2. Emails will be sent to your staff automatically

That’s it — your training is live.

Step 6: Track Progress and Results

After launching, you can monitor how your team is doing in real time.

You’ll see:

• Overall completion rate

• Number of staff who completed training

• Email delivery and engagement (sent, opened, bounced)

• Individual campaign performance

Step 7: Download Reports

You can export results anytime:

• Campaign Report → For a single campaign

• Overall Training Report → Across all campaigns

Reports help you:

• Track compliance progress

• Share results with management

• Identify staff who need follow-up

Tips & Troubleshooting

• No staff receiving emails?
  Make sure your staff list is populated and emails are valid.

• Low completion rates?
  Send reminders or follow up with staff who haven’t completed training.

• Want more targeted training?
  Use different templates for different teams or risk areas.